What Are The Documents Required For Background Verification?

What Are The Documents Required For Background Verification?

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Background screening is quickly becoming a mandate for a lot of the large corporate companies across the world.Typical checks conducted vary from company to company and of course vary from role to role. Another factor that determines the checks done is that of role sensitivity. Ethics and integrity matter more when you are in a sensitive role.


Some of the Tests done to ensure basic verification is done and company is safe from any new candidate’s future issues, asses and know if any claims are wrong helping to take better decisions in transparency.

1. Address Check: This is a basic check that verifies the address you have mentioned in the application. Usually the company takes a government issued address proof to supplement this check. A field executive is sent to the address to verify the address details. A form that includes the details of family members is filled by the field executive and submitted to the company.

Documents Required for check:
a. Full address with proper landmark & contact details
b. Copy of any of the documents: Aadhar card, Driving License, Passport, Ration Card or Voter Id

2. Education check: In this check the company sends copies of your education degree to the issuing authorities. The issuing authority, in this case, the university then verifies the documents by checking its records. It issues a confirmation on its letter head confirming the authenticity of your education certificate.

Documents Required for check:
a.  Final year mark sheet
b. Provisional/Consolidated/Degree certificate

3. Previous Employment Check(Experience Verification): For this check, the company reaches out to your previous employers’ HR to ascertain the documents and details you share directly.

Documents Required:
a. Current company’s offer letter
b. Current company’s last three salary slips
c. The following documents for all previous employment
– Offer letter
– Salary slips (last three months)
– Experience letter

4. Reference Check: This check focuses on re-verifying the claims you made during interviews and in your CV. It also helps HRs get an insight into your work style and achievements. The references are collected from you from your CV or when you sign the background check consent form.

Documents Required:
a. Two – Three references with contact details as per HR’s instructions

5. Database Check: This is check done to verify your name appears in the world database of people and organisations. Usually, the company just requires your name and father’s name. (Check if only criminals)

Documents Required:
a. Your full name, DOB, father’s name and address

6. Court/Criminal Record Check: Similar to the database check, court record check searches for your name in the Indian court records – district, state and supreme court. This check shows any pending or previous cases that you were involved in.

Documents Required:
a. Your full name, DOB, father’s name and address

7. Drug Test: Lastly, the drug test checks for common drugs consumed by people for recreation or by addiction. This check is supposed to identify people who consume such drugs and could possibly lower the productivity at the company or break company policies towards drug use.

Documents Required:
a.  Your presence at the testing clinic or in some cases home collection of samples is done.

With all this information, you are well poised to undergo a serious background verification!


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